In an era where the digital landscape has become the epicenter of connection, communication, and collaboration, the demand for the best virtual event platforms has risen to unmatched heights. As we enter the dynamic realm of 2023, the virtual event space has witnessed a remarkable evolution, driven by innovative technologies and a profound understanding of user needs. With the massive rise in the take-up of virtual event platforms, software developers are also pushing the technology forward, adding beyond standard features to ensure an installed customer base.
Because those traditional ways of arranging virtual conferences or meetings with the same old video calling tools no longer add the “wow” factor. Features like live streaming, live chatting, detailed attendee activity analytics, and monetisation options have become essential tools every organiser looks for. After all, the platform they choose can make all the difference.
Below, we discuss one such robust virtual event management software, EventBookings, with an all-in-one solution that provides all the flexibility, options, and user-friendliness needed to run an online event successfully. But first, let’s get introduced to it for those who still have doubts regarding a virtual event.
What Is A Virtual Event?
A virtual event is an online gathering or experience that occurs online rather than in a physical location. It is designed to bring people together for various purposes, such as conferences, meetings, trade shows, webinars, workshops, entertainment events, and more. Virtual events leverage digital technologies to create an interactive and immersive environment where participants can engage, communicate, and collaborate remotely.
Virtual events typically include features like live video streaming, chat rooms, virtual networking opportunities, interactive presentations, and digital booths or exhibitor spaces. Attendees can participate from their own computers or mobile devices, eliminating the need for travel and allowing access to a global audience.
These events have gained significant popularity, especially when physical gatherings are challenging or impossible, such as during the COVID-19 pandemic. Virtual events offer a flexible and accessible way to connect and share information or experiences online. Among the many competitors striving for the title of the best virtual event platform, one name shines brightly – EventBookings. In this article, we embark on a journey to explore why EventBookings has emerged as the standout choice for virtual event management software and why people should choose this to host, attend, or manage virtual events in 2023.
An intuitive virtual event platform with a powerful ticketing solution
EventBookings is one of the leading virtual event registration and ticketing software. This intuitive and easy-to-navigate software is fully packed with unique features that let the organisers arrange hassle-free event management, giving attendees a seamless online experience. Event organisers can set up a wide variety of online events ranging in different categories, including film and entertainment, entrepreneurship, education and training, business, arts, and many others. Also, the fantastic features of this built-in platform make the planning and managing process much more straightforward to make it run with just a few clicks.
Let’s check more of the critical features of EventBookings to find out why you should consider hosting with EventBookings to set your next event for success.
⬖ Interactive event details page
Create an outstanding event page for your next event with EventBookings
EventBookings provides a clean layout to create an impactful event page to display all needed information, including event name, feature images, date, time, duration, and ticket price. Its user-friendly layout simplifies creating an impactful event page, clearly presenting all crucial information. Event organisers can effortlessly showcase event essentials while making it easy for potential attendees to grasp the event’s details at a glance. In the “about this event” section, you can provide a detailed description of your event, while through the “view profile” and “contact” options, potential visitors can approach you. EventBookings recognises the importance of accessibility. Thus, they provided this section. Also, using EventBookings, you can offer your attendees the share, save, and add-to-calendar buttons on your event page to ensure they won’t forget your event. These features ensure that your event remains firmly on the radar of your target audience, minimising the chances of it slipping through the cracks of their busy schedules.
⬖ Customisable registration form
As an organiser, you can use EventBooking’s form builder facility to create a customised registration form. Imagine having the freedom to collect precisely the attendee information you require to make your event a success. EventBookings makes it a reality. From your attendee’s email address to location, date of birth, and contact number, you can gather any of your attendee’s information you want to collect. The process is straightforward: organisers can simply select the specific fields of information they want to include on their registration forms. Whether it’s demographic data to better understand their audience or logistical details to facilitate a smoother event experience, EventBookings empowers organisers to collect the perfect set of data points. This level of customisation extends beyond data collection. It’s about creating a seamless and personalised registration experience for attendees.
⬖ Event page customisation option
In a world where visual appeal and customisation play a major role in attracting and engaging attendees, EventBookings can be the best virtual event platform as it empowers organisers with a range of tools to make their event pages not just functional but visually captivating. EventBookings takes event customisation to a whole new level by offering you the chance to choose up to 5 hero images as your event banner. Since your event page will be the first thing attendees see, you can use the opportunity to make a great first impression by putting images that explain your event the best.
If crafted thoughtfully, these images can serve as visual storytellers, conveying the essence and excitement of your event in an instant. You can choose any suitable event template among the four available templates to determine your event’s layout and background. Whether your event projects elegance, vibrancy, professionalism, or creativity, there’s a template to match your vision. Also, after publishing, you can edit the event details that are visible on your event page until you sell your first ticket.
⬖ Smart ticketing option
With EventBookings, you can monetise your event by pricing your event tickets smartly. So, with this versatile event ticketing software, organisers can craft pricing strategies that align perfectly with their event’s goals and audience. Also, this event ticketing software gives you the option to fix the number of attendees. This feature provides organisers with control over event capacity, ensuring that attendance remains within desired limits.
Whether it’s an intimate gathering or a large-scale conference, this functionality allows for precise planning and resource allocation with this online event platform. Then, while pricing your event, you can provide an early bird discount offer, setting the amount and discount end date for booking early at your event.
⬖ Multiple ticket types
Single ticket or group ticket, you can avail of both types of ticketing options with EventBookings. This flexibility in ticketing options is essential to cater to diverse event scenarios and attendee preferences.
Single Ticket Sales: Event organisers can sell single tickets independently, allowing for customisation of ticket availability and pricing for each ticket type.
Group Ticketing: EventBookings also facilitates group ticketing, which enables the sale of tickets in bundles. With group ticketing, organisers can define restrictions on the number of tickets that an attendee can purchase as part of a group and also specify the maximum total number of tickets per group.
⬖ Flexible pricing model
For the free events, EventBookings doesn’t require any service fees. However, alongside the basic plan, a premium plan includes some significant premium features. So EventBookings, the Best virtual event platform, will charge you only if you sell tickets, and if you choose to pass on that service charge to the attendees, you can easily add the service charge to the ticket price. But if you don’t pass on your service charge, the fees will be withdrawn from your ticket revenues.
⬖ Email campaign builder
The email campaign feature of EventBookings allows you to send promotional or informational emails to your attendees or prospects. You can either choose and customise any of the templates from pre-created campaign emails or create a completely new one by yourself. You will have the complete flexibility to customise the email name, subject and time and select the contact list to whom you want the email to be sent.
⬖ Built-in video conferencing platform
EventBookings can easily be considered one of the best virtual conference platforms as it has its own built-in, independent video conference platform that can save you both time and cost because you don’t have to look for another platform to host your event. In addition, this platform can make any online event more productive and engaged as it supports screen sharing, file sharing, HD video and audio streaming, along with a bunch of engaging tools.
⬖ Live streaming
Create and host event sessions online, sell tickets and earn money.
Live streaming your event with EventBookings is an easy 3-click step. While conducting your event, all you need to do is click on the three dots shown on the bottom panel of your screen. After selecting the live streaming option, you have to enter the live stream server URL and press the “start live stream” button to go live. You can choose both YouTube and Facebook as your live streaming platform.
⬖ Marketing automation
With EventBookings, you can quickly launch, share and follow up on your event on different social media sites, which include Facebook, Twitter, LinkedIn and email. This feature enables organisers to effortlessly spread the word about their event to a broader audience, tapping into the power of social networks to boost attendance and engagement. Such as using email marketing tools, you can deliver emails to all your attendees at the same time.
Moreover, the platform allows organisers to create custom email lists, providing the flexibility to schedule email blasts at specific times and dates that align with their event’s marketing strategy. The combination of social media integration and advanced email marketing capabilities ensures that organisers have a comprehensive set of tools at their disposal to reach, engage, and follow up with their event’s audience.
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⬖ Clone event option
EventBookings understands the value of efficiency and consistency in event management. That’s why it gives the flexibility to create similar events multiple times. You can replicate any of your previously published events effortlessly, saving time and effort. This functionality is beneficial when planning a series of events or recurring gatherings with similar structures or themes.
Also, if you want to edit some information about your duplicate events, such as event name, description or date, you can easily change those. This ensures that each event in a series can be tailored to match specific requirements while maintaining a consistent overall framework.
⬖ Event recordings
EventBookings is considered one of the best virtual event platforms because it goes the extra mile to ensure that your event remains accessible even after it has concluded. Using EventBookings, you can record your entire event and save it to your Dropbox account or iCloud. Once you upload your live stream file to your account, you can gain access to it whenever you want.
This feature is precious for organisers who may want to review the event, extract highlights, or share specific segments with their audience at a later date. The link will also be visible on the event page so the attendees can have access to watch and download the event as well. It allows attendees to revisit the event or access content they may have missed during the live broadcast.
⬖ Speaker invitation
Selecting the talk-show template of EventBookings, you can invite up to 4 speakers to your event. This feature is particularly valuable for panel discussions, webinars, and talk-show-style events where multiple perspectives are essential. Once your event is created, you can add your speaker’s details with image, name, email (which EventBookings uses to send the speaker’s invitation) and description. These speaker profiles enhance the event’s credibility and provide attendees with valuable insights into the background and expertise of the featured speakers.
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⬖ Private and public chatting
The embedded video conferencing platform of EventBookings makes the interaction easier both for the organisers and attendees. For example, you can moderate both public and one-to-one private chats without causing any inconvenience to others. Also, if you have a speaker at your event, you can use the private chat feature to communicate with your speakers.
⬖ Mobile optimised
EventBookings is fully optimised and ensures that your event page looks perfect on all devices. Important buttons such as the booking button, share and save button or add on the calendar button will all be placed in the appropriate position. The iOS and Android apps of EventBookings are also available, which you can use to make the managing and monitoring process much more manageable.
⬖ Integrated payment system
EventBookings uses the integrated payment system powered by SecurePay along with Stripe to ensure a safe transaction. If you are a resident of Australia, you will receive all your revenue in your bank account, and if you are not residing in Australia, your transaction will be done through your Stripe account. In addition, EventBookings offer advanced fraud protection and PCI DSS compliance to ensure a fast and safe payment procedure.
⬖ Smart reporting and performance analytics
You can gather every insight, from the number of total visitors to unique visitors to their average duration to the number of tickets sold through your event dashboard, while your organisation dashboard will show you the total amount of revenues, orders, page views and ticket sales. And enabling the tracking option, you can track your visitors from Facebook, Google Ads and Google Universal Analytics. Also, you can gather information like the sale leads or engagement scores utilising the smart reporting option.
The best online event platform differs depending on your specific event needs. Popular options include Eventbrite, EventBookings, Webex, Zoom, Hopin, etc. It’s essential to choose one that aligns with your event goals and audience.
To choose a virtual event platform, consider factors like event type, audience size, features needed, budget, and ease of use. Evaluate platforms, read reviews, and, if possible, try out free trials before deciding. Finally, choose the best virtual event platform that matches your event criteria and your plans as an organiser.
A digital event platform is an online service that enables the planning, hosting, and managing of virtual events, such as conferences, webinars, and trade shows. These platforms offer registration, live streaming, engagement, and attendee interaction tools.
To host a virtual event online, you’ll need a virtual event management software like EventBookings. Start by creating an event page, promoting it through various channels, and using the platform’s features to engage attendees during the event. Ensure you have the necessary technology, such as a webcam and microphone, to deliver a smooth online experience.
An all-in-one event platform with a wide variety of planning, promoting and running tools
No doubt, EventBookings is one trusted platform that can assist you in responding to the ever-changing event industry needs. The built-in event ticketing and managing platform with countless engaging tools and features are what you would need to create an end-to-end solution for your virtual event.
Whether to sell your virtual event tickets in a hassle-free mode or to engage your live audiences with dynamic interaction, EventBookings will give you the exact level of support you will need to deliver an ideal virtual experience.